Short answer: Vacation rental software pricing ranges from roughly $20–$200+/month depending on portfolio size and model. The main structures are flat monthly subscriptions, per-property fees, portfolio tier pricing, and transaction-based fees — compare total annual cost including onboarding and integrations, not just the headline rate.
Common vacation rental software pricing models
Flat monthly subscription
A fixed subscription is easy to budget but may include property limits, feature tiers or paid add-ons.
Per-property pricing
The monthly bill grows directly with the number of active properties. This can be efficient for small portfolios but should be modeled carefully before scaling.
Portfolio-based pricing
Properties are grouped into bands. The effective cost per property can decline as the portfolio grows. Avrenor Stays plans, for example, use portfolio tiers ranging from $99/month for 1–5 properties to $799/month for 76–100 properties.
Transaction and booking fees
Some platforms combine subscription fees with booking, payment or direct-booking charges. These can materially change total cost at higher booking volumes.
Costs buyers often miss
Implementation and onboarding
Payment processing
Direct booking commissions or booking-engine fees
Premium integrations and API access
Accounting or owner-management modules
Website or booking-engine setup
Premium support and training
How to calculate real PMS cost
Model the software at your current property count and again at your expected portfolio size 12 to 24 months from now. Include subscription, transaction costs and required add-ons. Then divide the annual total by properties and completed reservations to understand the real operating cost.
Example of portfolio-based pricing
Avrenor Stays currently follows a proposed portfolio ladder of $99 for 1–5 properties, $149 for 6–10, $249 for 11–20, $399 for 21–40, $599 for 41–75 and $799 for 76–100, with volume pricing above 100 properties.
See Avrenor Stays pricing, our PMS cost explainer or the deeper vacation rental PMS pricing buyer guide.
Pricing differs by category; see vacation rental software types for what each type does.
Frequently asked questions
How much does vacation rental software cost?
Vacation rental software costs typically range from $20 to $200+ per month depending on portfolio size and pricing model. Flat subscriptions, per-property fees, portfolio tiers and transaction-based models all exist — compare total cost including onboarding, integrations and transaction fees, not just the headline subscription price.
What are the main vacation rental software pricing models?
The main models are: flat monthly subscription (fixed bill with property limits), per-property pricing (scales with each property added), portfolio tier pricing (properties grouped into bands with declining effective cost per property), and transaction/booking fees (a percentage or flat fee per reservation).
What hidden costs should I look for in vacation rental software?
Common hidden costs include implementation and onboarding fees, payment processing charges, direct-booking commissions, premium integration and API access fees, accounting or owner-management modules, and premium support tiers. Always model total 12-month cost, not just the monthly subscription.
Is per-property or portfolio pricing better for vacation rentals?
Portfolio tier pricing typically becomes more cost-effective as a portfolio scales beyond 10–20 properties, because the effective cost per property declines in each tier. Per-property pricing is easier to predict for very small portfolios but can become expensive quickly as you grow.